Managing a successful trucking operation requires more than reliable trucks and skilled drivers—it demands precise financial management tailored to transportation industry complexities. From IFTA fuel tax reporting and driver settlements to equipment depreciation and per diem optimization, trucking businesses face unique accounting challenges that generic financial services can't properly address.
Our specialized trucking accountant team delivers comprehensive bookkeeping, strategic tax planning, and industry-specific compliance support designed exclusively for owner-operators, fleet managers, and logistics companies. We transform financial complexity into competitive advantage, helping you maximize profitability, reduce administrative burdens, maintain regulatory compliance, and scale your fleet with confidence backed by accurate, actionable financial intelligence.
$30,000+
yearly savings in average client accounting cost
20+
hours saved in a month for bookkeeping tasks
15+
states served across USA
Are You Dealing With Any of These?
Common Financial & Tax Challenges Faced by Trucking Businesses
Complex Tax Compliance
Managing IFTA fuel tax, Form 2290, and multi-state compliance while avoiding costly penalties and audits.
Driver Settlement Errors
Incorrect driver pay calculations due to load rates, deductions, advances, and fuel expenses.
Cash Flow Gaps
Payment delays between delivery and invoicing while fuel, repairs, and insurance demand immediate cash.
Equipment Purchase Confusion
Uncertainty around buying trucks, financing structures, depreciation, and tax optimization.
Missed Tax Deductions
Missing per-diem claims, depreciation, fuel credits, and trucking-specific write-offs.
Inadequate Profitability Analysis
No visibility into per-mile cost, lane profitability, or which customers truly generate margins.
See What We Can Do For You
Struggling with messy books or
delayed reports?
Our Specialized Services
Our trucking accountant services combine deep transportation industry expertise with comprehensive financial management—delivering solutions tailored to the operational and compliance challenges faced by trucking businesses.
We record and reconcile freight revenue, fuel purchases, maintenance expenses, tolls, and driver settlements—delivering accurate Profit & Loss statements, Balance Sheets, and audit-ready trucking financial records.
We reconcile bank accounts, factoring advances, credit cards, fuel cards, and merchant processors through continuous verification—preventing discrepancies and ensuring real-time financial accuracy.
We manage vendor payments for fuel suppliers, repair shops, insurance providers, and equipment vendors—preventing duplicate payments while maintaining cash flow control with accountant-for-truck-drivers expertise.
We prepare and file 1099 forms for independent contractor drivers and W-2 statements for company drivers—ensuring timely submission and full federal and state compliance.
We design truck-specific charts of accounts including driver settlements, IFTA tracking, fuel expense categorization, and equipment depreciation—enabling profitability analysis by truck, route, and customer.
We finalize trucking accounts each month, post IFTA accruals, record depreciation, and deliver accurate financials that support meaningful comparisons and operational decision-making.
We develop budgets and forecasts based on freight rates, seasonality, and operating costs—helping you evaluate equipment purchases, cash requirements, and growth opportunities.
We build KPI dashboards tracking cost-per-mile, revenue-per-truck, fuel efficiency, deadhead percentage, and profit margins—turning raw data into actionable insights.
We analyze trucking expenses to uncover fuel savings, maintenance cost reductions, and route efficiency improvements—boosting profitability without compromising operations.
We handle IFTA quarterly reporting, Form 2290 HVUT filings, and multi-state tax compliance—while maximizing trucking-specific deductions through proactive tax planning.
We assess your current business structure and recommend optimal formations such as LLC or S-Corporation—helping reduce self-employment taxes and increase long-term savings for trucking owners.
Our fractional CFO services support trucking companies with cash flow forecasting, rate and pricing strategy, capital planning for truck and trailer acquisitions, lender and factoring negotiations, and KPI-driven executive decision support.
Why Trucking Businesses Benefit From Us
Our trucking-focused accounting services are designed to reduce risk, improve profitability, and give fleet owners complete financial clarity—without the administrative burden.
We understand IFTA compliance, Form 2290 HVUT filings, driver settlements, equipment financing, and trucking-specific regulations—delivered with true accountant-for-truck-drivers expertise.
We take over time-consuming bookkeeping, reconciliations, payroll reporting, and tax filings—freeing you to focus on dispatch, fleet management, and daily operations.
We capture per diem deductions, depreciation, fuel tax credits, phone expenses, association dues, and optimize your business structure to reduce overall tax liability.
We improve cash flow visibility by accelerating collections, optimizing payment timing, and providing real-time insight to support fuel purchasing and expansion decisions.
We deliver clear insights into per-truck profitability, route performance, cost-per-mile, and operational expenses—empowering confident, data-driven decisions.
We ensure timely IFTA filings, Form 2290 submissions, and regulatory compliance—protecting you from penalties, license suspensions, and operational disruptions.
Why Choose Us
We specialize exclusively in trucking and logistics accounting—combining regulatory expertise, financial clarity, and strategic guidance to help fleets operate profitably, compliantly, and with confidence.
Trucking & Logistics Specialists
Exclusive transportation industry focus with deep understanding of IFTA, HVUT compliance, freight billing, and driver settlements—delivered by dedicated trucking accountants.
Multi-State Compliance Expertise
In-depth federal, state, and local regulatory knowledge including IFTA, UCR, and Form 2290 HVUT—ensuring complete compliance across all operating jurisdictions.
Transparent, Fixed Pricing
Fixed monthly pricing based on fleet size with no hidden fees or surprise charges—allowing confident budgeting and predictable accounting costs.
Complete Financial Management
End-to-end bookkeeping, payroll reporting, compliance management, and tax support—handled by a dedicated accountant for truck drivers.
Strategic Financial Guidance
Proactive advisory for cash flow planning, entity optimization, pricing strategy, and fleet expansion—strengthening profitability and long-term positioning.
Proven Track Record
Trusted by owner-operators and growing fleets alike for reliable, accurate financial management that adapts seamlessly as operations scale.
Time Savings & Efficiency
Eliminating hours spent on bookkeeping, reconciliations, and settlement calculations—so you can focus on dispatch, operations, and business development.
Enhanced Profitability
Identifying unprofitable routes, optimizing rate structures, and uncovering cost reduction opportunities that directly improve your bottom line.
Real-Time Financial Visibility
Instant access to per-truck costs, route profitability, cash flow, and performance metrics through customized dashboards.
Complete Regulatory Protection
Systematic IFTA filings, Form 2290 submissions, and audit-ready financial statements—protecting against penalties and compliance risks.
Scalable Growth Support
Our services scale seamlessly as you add trucks, drivers, or new routes—without changing providers or disrupting operations.
See What We Can Do For You
Supercharge Your Finances: Book Now for Expert Accounting Services & Personalized Consultation!
Locations We Serve
Here's what customers are saying
NSKT Global has been with me since the very beginning of my startup journey. They helped me map out a realistic budget, set up my accounting system, and made sure all my tax obligations were handled without stress. Their guidance gave me the confidence to focus on growing my business, knowing the financial side was in expert hands.
Ciara Ashley
Founder
Skyeluxx Inc
I have been extremely happy with my support from NSKT Global. It initially started as basic accounting, but has evolved into a role where NSKT Global acts as one of my trusted partners from a Business Consulting standpoint. They have been instrumental in positioning my company for growth and have provided me with the insights into my business necessary to aid me in making the best strategy decisions.
Bernie Bartick
CFO & Treasurer
PPEC of Palm Beach , Florida
I am Kingsuk Mukherjee, an Indian expat working in the US for the last 15 years. NSKT Global, led by Mr. Nikhil Mahajan, has been instrumental in managing my taxation liabilities in both India and the US seamlessly. Their knowledge, professionalism, and prompt guidance make complex taxation matters simple and hassle-free. With back offices in both countries, they are uniquely positioned to handle cross-border taxation efficiently. I am highly satisfied with their services and strongly recommend them.
Kingsuk Mukherjee
Associate Director, IT
Mr Nikhil Mahajan and his firm NSKT Global helps me in managing taxation liabilities in both countries efficiently and seamlessly for my Indian and US investment portfolios. They are knowledgeable, meticulous, thorough and very prompt in addressing the real need of the taxation in each use case and provide their crisp analysis and professional guidance. I am very much satisfied with their service and impressed the way they provide collaborative partnership in handling my needs...
Kingsuk Mukherjee
Nikhil is diligent, proactive, and consistently ahead of deadlines—qualities that make a real difference when dealing with complex financial matters. His strong understanding of IRS laws and regulations gives me complete confidence in every filing and strategy we discuss. What sets him apart is his technical skill and adaptability. Whether it's navigating new tax rules, managing documentation, or working with modern tools and platforms, he makes the entire process seamless...
Vikram Singh
Nikhil is prompt and professional. I'm a recent graduate on Optional Practical Training (OPT). Nikhil and his team helped me figure out my taxes. They were very thorough in their research and I'm delighted with their service. I recommend him and will definitely continue to use his services.
Harshith Kothapalli
MSM'24 Graduate
University of Notre Dame
Nikhil is of the upmost respect when dealing with corporate and personal auditing. He responds quickly and efficiently, and performs quality service. I would recommend him for anything and greatly appreciate his due diligence and compassion towards everything he can assist with....
Heather Bywaters
Director of Business Development
Decca Energy- Midstream US
I highly recommend Nikhil for Federal Tax Reporting. Nikhil is honest, fair, professional, thorough and extremely knowledgeable in Federal taxes. We will definitely continue to use him.
Anita Schayot
Federal Tax Reporting Specialist
I have been working with Nikhil for ~a year now, and he has been immensely helpful. I came to him after another CPA firm made multiple errors in my tax submissions. After sorting that out he has further helped me to transition from a W-2 to a K-1, and helped me to discover additional areas of savings that I didn't realize I should have been receiving. He's also always prompt and professional.
Jolene Schaefer
Partner, Modern Executive Solutions
I own a health care start-up business and have worked with Nikhil over the past year. Our relationship started with basic accounting and has evolved to tax strategy, accrual accounting, and budget management. Beyond the accounting, we are working with Nikhil to develop comprehensive SOPs for each of my corporation's functional areas while uncovering new efficiencies..
Bernie Bartick
Co-founder and CFO, PPEC Palm Beach Florida
Nikhil is extremely hard working, committed and passionate about his work. He has definitely added a lot of value in my company in terms of SOPs, audits, and BI. I wish him all the best in all his endeavors.
Rachit Chawla
Founder & CEO, Multyfi
Nikhil is thorough in his work. Whatever work is given to him, he has always given a quality output. His skills in internal audit, taxation, etc. are commendable.
Sumit Dhingra
CA- Ex EY, Hughes
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Frequently Asked Questions
We track mileage and fuel purchases by jurisdiction throughout each quarter, calculate accurate tax allocation, and prepare complete IFTA returns. Our systematic process ensures timely filing, precise reporting, and full compliance with multi-state fuel tax requirements.
Form 2290 is the IRS Heavy Highway Vehicle Use Tax (HVUT) required for trucks weighing 55,000 pounds or more operating on public highways. We prepare and file it annually before registration renewal. Vehicles operating 5,000 miles or less may be exempt from payment but must still file.
We capture all eligible trucking deductions including per diem allowances, fuel costs, maintenance and repairs, insurance premiums, tolls, truck washes, phone and internet expenses, association dues, permits, Section 179 depreciation, and home office deductions for owner-operators.
Yes. We integrate with major dispatch and fleet platforms including TruckingOffice, Axon, ProTransport, McLeod, and TMW. Load data is extracted, reconciled against financial records, and aligned with your accounting system for accurate tracking.
Absolutely. We reconcile factoring advances, fees, and reserve balances while integrating factored receivables into your financial statements. Our experience with RTS Financial, Triumph, OTR Capital, and other factoring providers ensures accurate cash flow visibility.
The optimal structure depends on income level, truck count, and growth plans. S-Corporations often provide significant self-employment tax savings for profitable operations, while LLCs offer simpler administration. We analyze your situation to recommend the structure that maximizes tax efficiency.